Valuation Report Request Letter (Template)
A short, firm request asking your adjuster to send the full written market valuation report — the document (CCC ONE, Mitchell WorkCenter, or Audatex Autosource) that lists the comparable vehicles and per-line adjustments behind your total-loss offer.
What this template asks for
The email asks for your adjuster's name, the insurer's name, your claim number, the vehicle, the date of loss, and your name, email and phone.
This template is not a substitute for the advice of an attorney.
The form below is free to use. If you'd rather we do the appraisal itself: The Appointed Appraiser Service is $495. It includes the Appraisal Research, our appointment as your appraiser under the appraisal clause of your policy, if it has one, determining the amount of loss with your insurer's appraiser, and the appraisal award letter. At least $1,000 more than your insurer's offer, or your $495 fee is waived, once we accept your consultation. We pre-authorize your card only after we accept your consultation, so there's no upfront payment.
What this involves, honestly
Most carriers send the written valuation report on request. The fields here are details from your offer letter and your policy.
Fill it in
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[ADJUSTER NAME]Your adjuster's name (or 'Claims Department').
[INSURER NAME]Insurer's legal name (e.g. State Farm).
[CLAIM NUMBER]The claim number assigned by the insurer.
[YEAR / MAKE / MODEL]Vehicle year, make, model (e.g. 2020 Toyota Camry).
[DATE OF LOSS]Date the vehicle was totaled (MM/DD/YYYY).
[YOUR FULL NAME]Your full legal name as it appears on the policy.
[YOUR EMAIL]An email you check regularly.
[YOUR PHONE]Best phone number to reach you.
[TODAY'S DATE]Date you are sending this (MM/DD/YYYY).
Live preview
Loading…Anything still wrapped in [BRACKETS] you haven't filled in yet — that's how you can spot what's left.
Subject: Request for written valuation report — Claim [CLAIM NUMBER] — [YEAR / MAKE / MODEL]
[ADJUSTER NAME],
I am writing regarding the total-loss settlement on the above claim. I want to
make sure I understand the valuation. Please send me, in writing:
1. The full valuation report (CCC ONE, Mitchell WorkCenter, or Audatex
Autosource) used to calculate the actual cash value of my vehicle.
2. The list of comparable vehicles relied upon, including each comparable's
year, make, model, trim, mileage, listing/sale price, and the dealer or
source.
3. An itemization of every adjustment applied to those comparables
(condition, mileage, options, and any "typical negotiation" or
"projected sold adjustment" deductions).
Please provide the report within seven (7) business days. You can email it to
[YOUR EMAIL] or call me at [YOUR PHONE] if you need anything from me.
Thank you,
[YOUR FULL NAME]
[TODAY'S DATE]
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